Privacy Policy
Privacy Policy
Hiramiya Co., Ltd. (hereinafter referred to as 'we,' 'us,' or 'the Company) complies with the law regarding personal information and strives to protect the personal information provided by our customers. Below we state our personal information protection policy.
1. Compliance with laws, regulations and rules
We comply with laws, regulations, and other standards and guidelines regarding the protection of personal information.
Hiramiya Privacy Policy
Date of establishment: December 1, 2025 Representative: Hiramiya Co., Ltd. Takemi Hiramiya, Representative Director
2. Purpose of Acquisition and Use of Personal Information
When acquiring personal information, we will limit the purpose of use of the personal information to that purpose and will do so by lawful and fair means. Furthermore, we will not use personal information beyond the scope of the purpose of use without the consent of the individual.
3. Provision, consignment and joint use of personal information to third parties
We will not provide acquired personal information to third parties without the consent of the individual, except as required by law, etc. However, we may outsource or share personal information with group companies within the scope of the intended use of personal information.
4. Management of Personal Information
We will strive to keep personal information accurate and up-to-date, and manage it safely.
We will take necessary and appropriate safety management measures to prevent and correct the leakage, loss, or damage of personal information. We will also provide necessary and appropriate supervision to our employees and contractors.
5. Requests for disclosure of personal information and handling of complaints
We will respond promptly within reasonable limits to any requests, complaints, or other questions from individuals regarding personal information managed by our company, such as requests for notification of the purpose of use, disclosure, correction, suspension of use or deletion, or refusal to provide the information to third parties.
6. Continuous improvement of the management system
We have established an internal system and regulations regarding the protection of personal information, and will continually review and improve these through education, operation, audits, etc.
Handling of personal information
In order to continually improve our personal information protection or in response to changes in laws, regulations, and other standards, we may revise this policy, which is posted on our website, etc. Please check it regularly.
1. Name of business operator
Hiramiya Co., Ltd.
2. Name or job title, affiliation and contact details of the administrator (or his/her representative)
Administrator: Personal Information Protection Manager, Representative Director, Takemi Hiramiya Contact: privacy@hiramiya.co.jp
3. Purpose of use of personal information
Handling of personal information
[Types of personal information] | [Utilization purpose] | [Disclosure category] |
List of business partners (pseudonymized information) | Used for market research analysis | Undisclosed |
Personal information entrusted to us by our business partners | - To fulfill contracts based on contracts with business partners
- To send direct mail
- To manage events, etc.
- To create creative materials | Undisclosed |
Personal information of everyone who participates in events planned and managed by our company | ・To request questionnaires and send information about our services and various events | Disclosure |
Personal information of everyone who contacts us | ・To respond to inquiries, request questionnaires, send information about free or paid seminars, and send information about our services and various events | Disclosure |
Personal information of our employees (including former employees) | - For employee employment management
- For business-related communications | Disclosure |
Personal information of business partners | ・For contacting business partners, negotiating, fulfilling contracts, sending information about our services and sales activities, and for carrying out business related to or incidental to these. | Disclosure |
Personal information of job applicants | ・For contacting and providing information regarding employment and for recruitment selection | Disclosure |
4. Acquisition of personal information
We obtain personal information and corporate information (such as the name of the representative, telephone number, and address) from documents sent directly to you, inquiries made by telephone or through our website inquiry form, web browsing history, telephone directories and publicly available information on the Internet, and various information provision services.
5. Management of personal information
We will properly manage the personal information we collect in accordance with laws, regulations, other standards, guidelines, and internal company rules. We will also properly supervise our employees and contractors.
6. Provision of personal information to third parties
Except as required by law, we will not provide personal information to third parties without the consent of the individual.
7. Entrustment of personal information
We may entrust personal information acquired within the scope of the purpose of use to a third party, limiting it to the minimum items of personal information necessary for the performance of business. When entrusting personal information to a third party, we will select an appropriate third party and supervise the third party responsibly.
8. Shared Use of Personal Information
As a general rule, we do not share personal data. However, within the scope stipulated in "3. Purpose of Use of Personal Information," we may share personal data with our group companies for the following purposes:
Items of personal data to be jointly used
Name, company name, department name, telephone number, fax number, email address, etc.
9. Voluntary provision of personal information
Providing personal information to us is optional.
However, if you do not provide the necessary information, we may not be able to respond appropriately.
10. Requests for disclosure of personal information and complaints
If we receive any complaints or questions from an individual regarding personal information under our management, such as requests for notification of the purpose of use, disclosure, correction, suspension of use or deletion, or refusal to provide the information to a third party, we will respond promptly within a reasonable scope in accordance with the procedures set out below.
○How to request disclosure, etc.
We only accept requests for disclosure, etc. by mail, but please first contact us using the email form. After confirming the details of your request, we will send you the required form. Please fill in the necessary information, attach documents for identity verification and the fee, and send it to the "Personal Information Inquiry Desk."
◯Documents for identity verification
Documents used for identity verification must be valid at the time of receipt by our company or must have been created within the last three months. Also, if your identity verification document contains My Number or sensitive personal information, Please redact any sensitive information. If such information is included on the identity verification document you send us, we will black out the information in accordance with laws and regulations.
When the request is made by the person in question
A copy of one of the following documents to verify your identity:
・Driver's License
・Passport
・Social Security and Tax Number Card (My Number Card)
・Health Insurance Card (various types)
・Pension book (various types)
・Copy of residence certificate
When a request is made by a representative
A letter of attorney from the individual in question, a copy of the individual's resident registration card, and a copy of one of the following documents to verify the identity of the representative:
・Driver's License
・Passport
・Social Security and Tax Number Card (My Number Card)
・Health Insurance Card (various types)
・Pension book (various types)
・Copy of residence certificate
◯ Fees and collection methods
A fixed-amount postal money order of 1,000 yen will be required for each request for disclosure, notification of purpose of use, etc. (fees for issuing the fixed-amount postal money order will be borne by the individual).
This fee includes the registered mail fee when the company sends the document to you.
If any other costs are incurred, they will be charged separately.
There is no fee for correcting, adding, deleting, or suspending use of content.
Fees will be collected by fixed-amount postal money order.